Friday, October 01, 2010

Public Sercies Archivist (3 year appointment): Yale University, New Haven, CT

Public Services Archivist

Manuscripts & Archives

Sterling Memorial Library

Yale University

New Haven, CT

Rank: Librarian II

Fixed Duration: Three (3) years from date of hire

Schedule: Full-time (37.5 hours per week); Standard Work Week (M-F, 8:30-5:00); Occasional weekend and evening hours

The University and The Library

The Yale University Library, as one of the world's leading research libraries, collects, organizes, preserves, and provides access to and services for a rich and unique record of human thought and creativity. It fosters intellectual growth and is a highly valued partner in the teaching and research missions of Yale University and scholarly communities worldwide. A distinctive strength is its rich spectrum of resources, including more than 12.5 million volumes and information in all media, ranging from ancient papyri to early printed books to electronic databases. The Library is engaged in numerous digital initiatives designed to provide access to a full array of scholarly information. Housed in the Sterling Memorial Library and twenty school and departmental libraries, it employs a dynamic, diverse, and innovative staff of over 500 who have the opportunity to work with the highest caliber of faculty and students, participate on committees, and are involved in other areas of staff development. For additional information on the Yale University Library, please visit the Library's web site at

Manuscripts and Archives

Manuscripts and Archives in the Yale University Library is a major center for historical inquiry and also serves as the documentary memory of Yale University. The repository holds 64,000 linear feet of material. Half of the holdings is comprised of more than 1700 collections of personal and family papers and organizational records that document a variety of subject and geographical areas, and half is comprised of the Yale University Archives. The repository also preserves and services 4000 testimonies from the Fortunoff Video Archive for Holocaust Testimonies. Each year the materials are consulted by more than 1000 Yale faculty as well as students and scholars from the United States and throughout the world. The staff of the repository consists of fourteen professionals, two managers, ten support staff, and fifteen student assistants and occasional temporary positions. They are responsible for the selection, acquisition, arrangement, description, and preservation of manuscript and archival collections and for providing reference services for in-person and long-distance research, services to University offices, and teaching assistance in the use of the collections. Please visit us online for additional information at

Position Description

Reporting to the Head of Public Services, the Public Services Archivist is responsible for a wide range of public services duties, serving Yale faculty, students, staff, and visiting researchers. The archivist also works closely with the Head of Digital Information Systems. This early career professional will join a dynamic public services unit in an active special collections and university archives setting.


Provides reference and research assistance and instruction. Explores and proposes new technologies, including Web 2.0, to meet research, reference, and instructional needs of Yale faculty and students. Working with Yale faculty, assists in the incorporation of digital and other multimedia resources into instruction. Serves as public services liaison to, and a member of, the departmental systems team. The team employs digital technologies to transform departmental processes and operations, and ensures the functioning of the department’s technology infrastructure. Recommends and implements technological solutions for the administration of public services. Serves as the web manager for the department’s public web portal.

Serves as a member of the Public Services Management team and participates in the development, formulation, and implementation of Public Services unit policies and procedures. Engages actively with professional organizations and literature; keeps abreast of archival trends and developments. Participates in and contributes to library long-term planning and serves on various committees and task forces. May be required to participate with disaster recovery efforts. May be assigned to work at West Campus location in West Haven, CT.


Master’s degree from an ALA-accredited program for library and information science and/or Master's degree in history or related discipline; and a minimum of two years of professional experience in special collections in a research library, including reference service; and demonstrated professional accomplishments appropriate to the rank, as well as ongoing engagement in professional development, research, or services. Formal archival training or education and/or demonstrated knowledge of archival theory and practice. Experience managing and analyzing team processes, including establishment of goals, work priorities, and timelines.

Demonstrated skills in web site development, RSS, video and audio production, and graphics software. Demonstrated online outreach skills using key social media sites including, but not limited to, Facebook, Twitter, Flickr, YouTube, and WordPress. Demonstrated ability to use databases and develop functional requirements for them. Demonstrated ability to communicate effectively, both orally and in writing. Ability to work effectively, independently, and collaboratively in a team environment. Demonstrated ability to work collegially and cooperatively within and across organizations.

Preferred: Experience with the AEON request management system. Experience with a point of sale (POS) system. Experience with project management tools and techniques, such as Microsoft SharePoint/Project. Supervisory experience. Experience providing training in technical areas. Ability to plan, manage, and coordinate complex projects; demonstrated record of devising and bringing projects to a conclusion in a timely fashion.

Salary and Benefits

We invite you to discover the excitement, diversity, rewards and excellence of a career at Yale University. One of the country's great workplaces, Yale University offers exciting opportunities for meaningful accomplishment and true growth. Our benefits package is among the best anywhere, with a wide variety of insurance choices, liberal paid time off, fantastic family and educational benefits, a variety of retirement benefits, extensive recreational facilities, and much more. Applications consisting of a cover letter, resume, and the names of three professional references should be sent by creating an account and applying online at for immediate consideration - the STARS req ID for this position is 11003BR. Please be sure to reference #11003BR in your cover letter. Review of applications will begin immediately and continue until position is filled.

Background Check Requirements

All external candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle and credit checks based on the position description and job requirements. Internal candidates may be subject to a motor vehicle or credit check for this position based on the position description and job requirements. All offers are contingent on successful completion of the required background check. Please visit for additional information on the background check requirements and process.

Yale University is an affirmative action/equal opportunity employer. Yale values diversity in its faculty, staff, and students and strongly encourages applications from women and members of underrepresented minority groups.