Tuesday, June 07, 2011

Continuations Management Librarian: Acquisitions Department, Technical Services, Sterling Memorial Library, Yale University (New Haven, CT)

Rank: Librarian II-III


Schedule: Full-time (37.5 hours per week); Standard Work Week (M-F, 8:30-5:00)

Yale University offers exciting opportunities for achievement and growth in New Haven, Connecticut. Conveniently located between Boston and New York, New Haven is the creative capital of Connecticut with cultural resources that include two major art museums, a critically-acclaimed repertory theater, state-of-the-art concert hall, and world-renowned schools of Architecture, Art, Drama, and Music.

The University and the Library

The Yale University Library, as one of the world's leading research libraries, collects, organizes, preserves, and provides access to and services for a rich and unique record of human thought and creativity. It fosters intellectual growth and is a highly valued partner in the teaching and research missions of Yale University and scholarly communities worldwide. A distinctive strength is its rich spectrum of resources, including more than 12.5 million volumes and information in all media, ranging from ancient papyri to early printed books to electronic databases. The Library is engaged in numerous digital initiatives designed to provide access to a full array of scholarly information. Housed in the Sterling Memorial Library and sixteen school and departmental libraries, it employs a dynamic, diverse, and innovative staff of over 500 who have the opportunity to work with the highest caliber of faculty and students, participate on committees, and are involved in other areas of staff development. For additional information on the Yale University Library, please visit the Library's web site at http://www.library.yale.edu/.

Within the University Library, Technical Services departments pursue a course of continual change and innovation in building integrated, university-wide information access systems. These systems are designed to provide readers timely access to new materials in all formats as well as a high-quality bibliographic record of Yale's extraordinary library collections, which have developed over the last three centuries. Our collections continue to grow at more than 200,000 volumes per year, including an increasing number of materials in digital form. The Library’s serials collection consists of over 90,000 currently received print titles and over 63,000 titles in electronic format. Yale is a member of the NERL Consortium and the Program for Cooperative Cataloging (PCC), contributing to the NACO and BIBCO programs.


Reporting to the Head of Acquisitions under the Library’s Technical Services Division, the Continuations Management Librarian provides professional, technical, and fiscal expertise in the overall management of serials ordering, receiving, maintenance, migration of print to electronic, preparation for binding, renewals, and payment. Manages the work of the continuations unit and supervise six clerical and technical staff. Works collaboratively Library-wide with all acquisitions units, selectors, catalogers, Electronic Collections department, Information Technology Office, Access Services, and preparations and binding units, to assure maximum accountability for our print continuations holdings, for both periodicals and standing orders. Works collaboratively with Electronic Collections to develop best practices to support the management of continuations as the Library migrates titles from print to electronic. Keeps abreast of trends in continuations management through research and participation in professional organizations.


Develops sustainable continuations management program and standards for the Library. Assesses continuations practices of departments/units throughout the Library and develops policies and procedures for managing and ensuring accountability of all print continuation-type materials. Develops a mastery of the Voyager acquisitions/serials module to support maximum utilization. Develops best practices for the management of serials and standing orders, including the receiving process, ongoing maintenance, recording payments and maintaining statistics. Makes recommendations for staffing needs and level of expertise needed for continuations units. Develops best practices for continuations received as part of exchange programs, approval plans, or blanket orders.

Develops a program for systematic and retrospective clean-up of continuations. Identifies problems that have evolved in continuations management from ordering through binding. Working with staff throughout the Library, develops a program for systematic clean-up of purchase orders and holdings. Coordinates and liaises with Electronic Collections department. Working in coordination with Electronic Collections, develops best practices for moving periodical titles from print to electronic, assuring licenses are in place and the new format offers the desired coverage, before canceling the print.

Anticipates and plans for future developments in continuations management and Library technical services. Through research, seminars, conferences, site-visits and open discussions with other continuations librarians, expands knowledge, stays abreast of changes and practices within the profession. Participates in Library planning committees and task forces and engages in campus, regional, and national professional organizations and collaborative activities. Expected to be professionally active and represents the Library and the University in the academic, scholarly, and professional community. May be required to assist in disaster recovery efforts. May be assigned to work at West Campus location in West Haven, CT.


Master’s degree from an ALA-accredited program for library and information science and a minimum of two years of professional technical services experience and demonstrated professional accomplishments appropriate to the rank. Appointment to the Librarian III rank requires at least five years of professional experience and demonstrated professional accomplishments appropriate to the rank. Successful supervisory experience. Experience with an integrated library management system (Voyager preferred).

Demonstrated knowledge of current trends in serials management for print and electronic formats. Knowledge of serials cataloging standards. Demonstrated ability to initiate and adapt to change. Excellent organizational and analytical skills. Excellent oral and written communication skills. Knowledge of, or experience with, OCLC bibliographic utility. Familiarity with spreadsheets, database querying, and word processing software (MS Excel, Access, and Word preferred). Demonstrated ability to work collegially and cooperatively within and across organizations. Ability to work independently with varied user groups in a complex organization and function collaboratively in a rapidly changing team environment.


Experience in an academic library serials department. Experience in the management of print and electronic serials. Copy-cataloging experience with serials. Project management experience. Experience working with various methods of acquiring continuations-type materials. Experience working with materials acquired from non-Western countries. Knowledge of library binding operations. Knowledge of, or experience with, serials check-in, claiming, and maintenance. Demonstrated record of designing projects and bringing them to a conclusion in a timely fashion.


We invite you to discover the excitement, diversity, rewards and excellence of a career at Yale University. One of the country's great workplaces, Yale University offers exciting opportunities for meaningful accomplishment and true growth. Our benefits package is among the best anywhere, with extensive recreational facilities, and much more.

Applications consisting of a cover letter, resume, and the names and contact information of three (3) professional references should be sent by creating an account and applying online at http://www.yale.edu/jobs for immediate consideration - the STARS req ID for this position is 13153BR. Please be sure to reference #13153BR in your cover letter.

Background Check Requirements

All external candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle and credit checks based on the position description and job requirements. All offers are contingent on successful completion of a background check. Please visit www.yale.edu/hronline/careers/screening/faqs.html for additional information on the background check requirements and process.

Yale University is an affirmative action/equal opportunity employer.

Yale values diversity in its faculty, staff, and students and strongly encourages applications

from women and members of underrepresented minority groups.